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What is GEARS?

GEARS is an automated packet/document routing and tracking system built on SharePoint that implements global management of business processes. It provides both pre-built and custom user-defined workflow routes to handle any business process. GEARS increases business efficiency by providing visibility and monitoring of individual packets and tasks/actions from submission to approval, all while capturing the associated comments throughout the packet review process. GEARS has been approved to process PII and is available as a no cost enterprise tool.

GEARS can be accessed by clicking on this link.

Why use GEARS?

Before GEARS was available, people had to e-mail documents back and forth, spreading multiple copies of the same files all over the place. GEARS solves this problem by keeping your files together in one place.
Simply create a packet, add your files, then tell GEARS who you want the packet to route to (in the order you want) and it’ll take care of the rest.

Even though packets are centralized for ease of management, they are only able to be accessed by the people and groups that are added to the automated route.

Being able to keep track of all your packets is easy in GEARS with the simple interface it provides. You can quickly see the status of your packets and even who it is currently assigned to.
Page last updated 03 August 2020